Legal Background Information

Convictions:  If you have been convicted of a misdemeanor and or felony:  certified/dated copies of court documents (for EACH) conviction are REQUIRED when you submit your application.  The certified/dated copies must be current (dated within the past 3 months).  Without the REQUIRED documents, the application is considered incomplete and may result in a denial of licensure.  (Note: if this action has been previously submitted to KSBN and given a KSBN case number, do not send a second copy).

Reportable convictions (this is not all inclusive list):

  • All felonies
  • The following categories of misdemeanors:
    • Alcohol
    • All drugs
    • Endangerment of a child or vulnerable adult
    • Physical, emotional, financial, or sexual exploitation of a child or vulnerable adult
    • Theft
    • Physical or verbal abuse
    • Battery
    • Deceit
    • Dishonesty
    • Falsification
    • Fraud
    • Misrepresentation
    • Violation of a protection from abuse order or protection from stalking order
    • Any action arising out of a violation of any state or federal regulation

Diversions:  a successfully completed court-ordered Diversion is NOT a conviction and therefore need not be reported to KSBN.  Also note that different court may use different titles for similar court documents.

Disciplinary Action:  If you have been disciplined by any other professional licensing authority (e.g. professional licensure, certification or governmental agency) which includes Department of Health and Environment regarding CNA, CMA or HHA certification and Department of Revenue regarding a driver’s license suspension due to a DUI, you are REQUIRED to provide a certified/dated copy of that licensing authority action.   You may obtain a certified copy of your Driver’s License folder by going to the Division of Vehicles website and printing off the Request for Access of Vehicle Records Form.  Fill in required fields and mark certified Driver’s License folder, sign, date and mail form and $25.00 fee to: Division of Vehicles, 300 SW 29th Street, P.O. Box 2505, Topeka, KS 66601-2505. (Note: if this action has been previously submitted to KSBN and given a KSBN case number, so not send a second copy).

Court Documents:  The following list is not all inclusive but represents the types of court documents that can be obtained from the office of the Clerk of the Court where the conviction/diversion occurred – City (municipal), County (district/circuit) or Federal Court:

  • Uniform Notice to Appear and Complaint (e.g. ticket), Complaint/Petition, or indictment (DO NOT submit information regarding speeding or parking tickets)
  • Amended Complaint/Petition or Indictment (indicates charges were increased/decreased from the original charges)
  • Journal Entry of Judgment (conviction) and Sentencing (this may be on the back side of the ticket or a separate piece of paper entitled “journal entry”
  • Probation Agreement (if any) and current status
  • Diversion Agreement (if any) and current status
  • Proof that all fines, fees, costs and/or restitution have been paid or record of payment to date

Explanatory Letter:  You are REQUIRED to submit an explanatory letter regarding EACH conviction and/or disciplinary/administrative action when it is first reported.  The letter should include the following information:

  • Date of the criminal offense or disciplinary/administrative action
  • Circumstances leading up to the arrest or disciplinary/administrative action
  • Actual conviction or disciplinary/administrative action
  • Actual sentence or board/regulatory agency order
  • Current status of sentence or order
  • Rehabilitation (if any)